Taxi and private hire licensing privacy notice

In order to carry out our functions relating to taxi and private hire licensing, we (Woking Borough Council) collect, store and share personal data about:

  • You
  • Your employer
  • Your GP
  • Counter-signatories to your application
  • Previous owners of your licensed vehicle, if you have one

We will use the personal data you are providing to:

  • Process applications you make for or transfer licences regarding private hire and hackney carriage drivers, operators and vehicles
  • Offer training
  • Consider the suspension or revocation of licenses
  • Process refunds if there is an overpayment
  • Keep our records up to date

We will not use it for any other purposes unless the law allows us to do so.

If you choose not to provide the personal data we are asking for we may not be able to carry these functions out, including granting you a licence.

In order to provide these services, the personal data you are providing might be shared with:

  • The DVLA
  • The Disclosure and Barring Service
  • The Police
  • Medical professionals, including an independent medical adviser
  • Training providers
  • Other neighbouring local authorities and Surrey County Council
  • Elected Members of the Council
  • Capita, who host the computer system through which we take payments
  • Idox and Iken, who host the computer systems we use to administer Licensing work

In order to issue a licence, we are legally required to enter a limited amount of personal data on a public register, including your name, badge or licence numbers and dates of validity.

We will not share the personal data you are providing with any other organisations unless the law allows us to do so.

We will hold your personal data for no longer than 13 years after your last licence expires or is revoked. You can contact us to ask us to access or to rectify the personal data we have about you or to object to the processing of it.

The Council is required by law to share data with Defra to support the operation of charging in clean air zones or other air quality plans put in place by the Local Authority. Defra may, under contracts or similar agreements, use third party organisations to process this personal data. These organisations, if used, will not be able to use this data for any other purpose and will be required to meet the requirements of data protection legislation and government security standards.