Apply for hire of open space | Woking Borough Council

Service update: We are accepting bookings for open space hire. Applications will be considered on an individual basis.

Please note: we do not hire our public open spaces for private events, such as birthday parties, weddings etc.

You must apply to hire an open space at least two months before your event.

Read our open space hire terms and conditions

Apply to hire an open space

Once your completed application form has been received, we will be in touch to confirm the site and date availability. If available, we will require the following documents sent in one email for ease of processing.

Risk assessment
Fire risk assessment (if necessary for the event)
Site plan
Proof of public liability insurance (event organisers and all operators at the event are required to hold public liability insurance that must be valid for the period of the event and provide cover of no less than £5 million)

Some events may also require a detailed safety plan and event specific documents, such as fairground ride certificates and music licences.

Fees for open space hire for events:

Land under three acres
Level 1: Commercial	£200 per day
Level 2: Commercial sport and leisure	£175 per day
Level 3: Standard leisure	£125 per day
Level 4: Community sport and leisure	£50 per day

Land over three acres
Level 1: Commercial	£350 per day
Level 2: Commercial sport and leisure	£300 per day
Level 3: Standard leisure	£225 per day
Level 4: Community sport and leisure	£125 per day

Local charities and community groups may, in some cases, be exempt from these fees.

COVID-19 specific event advice

If you are looking to hold an event, there is national guidance for events and attractions providing information on the practical considerations that apply to opening workplaces safely and organising events such as exhibitions, trade shows, live performances, festivals, street events and sporting events, while reducing the risk of spreading COVID-19.

More information

We have produced an open spaces hirers' pack, containing additional advice and guidance to assist those organising events and other activities at its sites.

Please note: this advice is scalable depending on the size of the event, some aspects may not be relevant to all events.

View our open space hirers' pack - full document