Approval of reserved matters following outline approval

Important notes

Applications for approval of reserved matters should be submitted in accordance with the requirements in this checklist. If not, the application may be declared invalid and not determined or processing may be delayed.

If the application is submitted electronically one copy of the form and each of the drawings, plans and documentation will be required but two copies (one original and one copy) will be required if the application is submitted in paper form. If samples of materials are submitted, only one sample of each of the materials will be required.

Drawings should include information clearly stating the orignal size of the paper and include a scale bar indicating a minimum 0-10 metres. This is to enable them to be accurately read online. Plans marked with "do not scale" or any similar phrase will be returned as unacceptable as for planning purposes we must be able to scale from all drawings.

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National requirements

  • Completed form or application in writing containing sufficient information to enable identification of the outline permission in respect of which it is made.

  • Plans and drawings including:

  • Plan identifying the land to which the application relates at a scale of 1:1250 or 1:2500 and showing the direction of north.

  • Other plans and drawings necessary to deal with matters reserved in the outline planning permission.

  • The appropriate fee.

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Local requirements (reviewed 12 September 2014)

  • A plan showing the site, the proposal, the site boundaries and the position of neighbouring buildings at a scale of 1:200 or less (i.e. 1:100).
  • Affordable housing statement. Required if the proposal is likely to require the provision of affordable housing. (Core Strategy Policy CS12, Affordable Housing Delivery SPD)
  • Ancillary structure plans such as bin store, cycle store, CHP unit.

  • Air quality assessment. Required if proposal is likely to have an adverse effect on the quality of the air. (National Planning Policy Framework Section 11, Core Strategy Policy CS21)

  • Biodiversity/ecology/wildlife survey including bat and badger surveys and mitigation. Required if proposal is likely to have an impact on wildlife and biodiversity. (National Planning Policy Framework Section 11, Core Strategy Policies CS7 and CS8)

  • Daylight/sunlight assessment. Required if proposal is likely to have an adverse effect upon levels of light to adjoining sensitive land uses. (Core Strategy Policy CS21)

  • Environmental statement/environmental impact assessment (EIA) required in circumstances set out in the Town and Country Planning (Environmental Impact Assessment) Regulations as amended (note 8).

  • Engineering works, banks and bunds and sections drawings and details where appropriate.

  • Flood risk assessment/completion and demonstration of compliancy with the Environment Agency's standing advice and the National Planning Policy Framework (Section 10 Meeting the challenge of climate change, flooding and coastal change)..

  • Green belt very special circumstances case/argument where inappropriate development in the green belt is proposed. (National Planning Policy Framework Section 9, Core Strategy Policy CS6)

  • Green belt percentage volume increase calculations if development is to result in an increase in the size of the development. (National Planning Policy Framework Section 9, Core Strategy Policy CS6)

  • Landscaping proposals. Required if hard/ soft landscaping works are involved. (National Planning Policy Framework Sections 7 and 11, Core Strategy Policies CS21 and CS24)

  • Parking and servicing proposals plan.

  • Retail assessment. Where it is required to demonstrate that proposal meets the requirements of the National Planning Policy Framework (Section 2 Ensuring the vitality of town centres).

  • Heritage statement in accordance with the provisions of the National Planning Policy Framework (Section 12 Conserving and enhancing the historic environment).

  • Contaminated land assessment/desk top study. Required if the application site is known to be or is suspected of being contaminated, further advice should be sought from the Council's Scientific Officer. (National Planning Policy Framework Section 11)

  • Lighting assessment. Required if proposal includes the installation of external lighting or will make external lighting necessary. (Core Strategy Policy CS21)

  • Noise impact assessment. Required if the proposal is likely to have a noise impact such as the installation of plant equipment. (National Planning Policy Framework Section 11, Core Strategy Policy CS21)

  • Photographs/photomontages. At applicant's discretion but will be required if the proposal is in a conservation area or affects a listed building.

  • Streetscene drawing. Where appropriate, will be required to demonstrate how the proposal relates to adjacent buildings and the street scene as a whole.

  • Planning statement. Required for all major applications (i.e. ten dwellings or more or where the floorspace to be built is 1000m or more or where the site is one hectare or more) for all other types of application, at applicant's discretion.

  • Site waste management plan. For proposals with significant demolition, excavation or engineering work, required to indicate the type and volume of materials to be demolished/excavated, to identify opportunities for reuse of materials, and to demonstrate management of disposal.

  • Statement of community involvement. Required where community involvement has been arranged prior to making an application.

  • Structural survey. Required where substantial demolition or excavation works are proposed.

  • Climate Neutral Development Checklist. Required for all applications with the exception of very minor development such as minor exterior alterations. Available to download from www.sustainabilityplanner.co.uk/woking/
  • Combined Heat and Power (CHP) Feasibility Study. Required if proposal site is located in proximity of an existing or proposed CHP station, as illustrated in Climate Change SPD.

  • Electric Vehicle Charging Infrastructure proposals as per standards in Climate Change SPD.

  • An Energy Statement setting out predicted energy consumption of the development along with details of any planned low or zero carbon energy sources. Required for new residential development meeting Code for Sustainable Homes standards; or new non-residential development of 1,000 sq.m or more (gross) floorspace meeting BREEAM standards; including applications for developments with exceptionally high total energy consumption. This can be completed online at www.sustainabilityplanner.co.uk/woking/

  • A pre-assessment to demonstrate compliance with energy and carbon dioxide and water components of Code for Sustainable Homes Level 4, or the full requirements of Code Level 4, will be required for all new residential development on previously developed land.

  • Insert SPD as follows: (Core Strategy Policy CS22, Climate Change Supplementary Planning Document)

  • A pre-assessment to demonstrate compliance with Level 5 of the Code for Sustainable Homes will be required for all new residential development on greenfield land i.e. previously undeveloped land such as residential gardens.

  • A pre-assessment to demonstrate compliance with BREEAM very good standards will be required for all new non-residential development of 1,000 sqm or more (gross) floor space. Applications for developments with exceptionally high total energy consumption such as large leisure facilities or date storage centres are required to demonstrate how the overall carbon emissions of the development will be reduced through the use of renewable energy measures on site. (Core Strategy Policy CS22)

  • Telecommunication development. Supplementary information required in accordance with the provisions of the National Planning Policy Framework (Section 5 Supporting high quality communications infrastructure)..

  • TV/radio implications assessment. Required for proposals involving tall buildings.

  • Transport survey and assessment. Required if proposal is likely to have significant transport implications. (National Planning Policy Framework Section 4)

  • Travel plan. Required if proposal is likely to have significant transport implications. (National Planning Policy Framework Section 4)

  • Tree survey/arboricultural implications assessment /method statement. Required if proposal is likely to affect trees within the application site or on land adjacent to the site, including street trees. (National Planning Policy Framework Section 11, Core Strategy Policies CS7 and CS21)

  • Ventilation/extraction details and statement. Required to accompany all applications for the use of premises for purposes within Use Classes:

  • A3 (Restaurants and cafes)

  • A4 (Drinking establishments)

  • A5 (Hot food takeaways)

  • B1 (Business) where necessary

  • B2 (General industrial)

  • B8 (Storage and distribution).

Also required for significant retail, industrial, leisure or other similar developments where substantial ventilation or extraction equipment is proposed to be installed.

  • SPA Statement. Required for all new residential development detailing how SPA avoidance measures will be met i.e. by S106 agreement, SANG and SAMM tariff or SANG provision. (Core Strategy Policy CS8)

  • Archaeological desk-based assessment or, where research is insufficient to make an assessment, a field evaluation. Required if the site has archaeological interest or is over 0.4ha in area. (Core Strategy Policy CS20)

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Apply online

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Printable application form

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Guidance on completing application form

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Fees