Hire of open spaces

There are a number of open spaces available for hire across Woking Borough. 

How to apply

Please complete the electronic application here. Once you have completed and submitted this form, please return it to the Council along with a signed copy of the terms and conditions and a completed risk assessment.

Event organisers are required to hold Public Liability Insurance that must be valid for the period of the event and providing cover of no less than £5 million. This also applies to any supplier, such as exhibitor, band or dance group, sub-contractor or caterer, involved in the event. 

Fees and charges

Local charities and community groups may be exempt from this fee.

Use of land under three acres £145 per day.

Use of land over three acres £255 per day.

For further information about the hire of open spaces please contact Neighbourhood Services on 01483 743822.

Advertising

Public information points

Woking Borough Council's Civic Offices can take one poster (A3 or A4 sized) per event, plus flyers up to A5 size, subject to available space in their reception.  Please send or bring in materials for the attention of Arran Henderson.

Borough Boards - There are 14 boards across the Borough which take A2 sized posters. Space must be booked in advance and is subject to availability.

Drive-By Boards - There are four drive by boards across the Borough which take posters 1m x 1.5m.  Space must be booked in advance and is subject to availability.

If you wish to display posters or leaflets in local libraries or shops, please contact them directly to make arrangements.

Window on Woking

Groups are encouraged to register their organisation directly with Window on Woking which is a community website for the Vorough, hosting a wide range of micro-sites developed by local, not-for-profit community organisations.  Registration is very simple and free of charge.  Once registered, groups are able to edit information about their group, and add their events to the online diary.

The Woking Magazine

Events taking place within Woking Borough can sometimes be included in the What's on section of the Woking Magazine.  Please send event details to tourist@woking.gov.uk.